State Office of Victim Assitance (SOVA)

SOVA Auditing Section

Auditing Legislation

Auditing Legislation - Proviso 89.61 (PDF)

FY 2010 - 2011 Update and Statistical Report

FY 2010-2011 Update and Statistical Report (PDF)
FY 2010-2011 Year End Report (PDF)

Auditing PSA Memo

Public Awareness Announcement Memo (PDF)

Approved Guidelines for Expenditures of Monies Collected for Crime Victim Service in Municipalities and Counties

Approved Guidelines (PDF)

Frequently Asked Questions Regarding The Victim Assistance Fines, Fees and Assessment Fund

Frequently Asked Questions (PDF)

Non-Compliant Budget Submissions

Non-Compliant Budget Submission Proviso 89.61
Proviso 89.61 states, “Any local entity or non-profit organization that receives funding from revenue generated from crime victim funds is required to submit their budget for the expenditure of these funds to the State Office of Victim Assistance within thirty days of the budget’s approval by the governing body of the entity or non-profit organization. Failure to comply with this provision shall cause the State Office of Victim Assistance to initiate a programmatic review and a financial audit of the entity’s or non-profit organization's expenditures of victim assistance funds. Additionally, the State Office of Victim Assistance will place the name of the non-compliant entity or non-profit organization on their website where it shall remain until such time as they are in compliance with the terms of this Proviso”.
The following entities have been identified as being in non-compliance per Proviso 89.61. Therefore, the name of the agency has been placed on the SOVA website. Their name will remain on the website until such time in which they comply with the proviso.
FY 11 – 12 – Click here to view

SOVA Audits

Click here for a list of all SOVA Audits/Programmatic Reviews and 90 Day Follow-ups.

Pre-requested Audit Documents

Should the State Office of Victim Assistance perform a Programmatic Review of your victim funds, the following documents will be requested prior to the site visit (Note: SOVA reserves the right to request any additional information as deemed necessary for
completing this Programmatic Review.):

Agency Overview and Agency Website

Victim Assistance FFA Expenditure Reports

Copy of Financial Statements

How many expense files are located in the office?

Copies of last 5 SOVA budget submissions

List of all local governing entities and non-profit organizations receiving FFA funds

Victim Staff Hired Report

Victim Advocate Job Description

Volunteer Victim Advocate Job Description

Copy of victim assistance operational policies and procedures

Copy of victim/witness assistance publication

List of Training/Conferences/Certifications available for victim advocate and/or volunteer advocates

Copy of prior audits

Are you currently being investigated or has there been any previous investigations
conducted by SLED in your area? If so, please explain.

Please return all of the above documents at least five business days prior to the auditor’s on-site visit.

Auditing Technical Assistance

Explain Provisio 89.61

Provide a copy and explain approved guidelines for fines, fees & assessment fund

Provide a copy of sample budget

Provide and explain various SOVA documents that aid in the accountability of FFA funds

Provide information on the tracking case management system used within “Court Administration Office”

Technical Support Documents

PLEASE NOTE: This section is updated periodically.

Act 141 Victim Witness Staff Report

Victim Advocate Percentage Calculator - Sample

Victim Advocate Percentage Calculator - Blank

Victim Advocate Time and Activity Report

Act 141 Victim Assistance Expense Report

SAMPLE Budget

Sample Budget (PDF)

SAMPLE Contract

Please read the following instructions carefully before using any of the documents in this section.

It is not a requirement that the Counties/Municipalities use the SAMPLE CONTRACT provided on the State Office of Victim Assistance (SOVA) website. However, counties providing services need to ensure that monthly, quarterly, and yearly statistical reports are provided to each municipality that has entered a contract and are receiving services through the county. You can find an example of a statistical report at www.sova.gov (Auditing Tab). This will assist and aid with accountability.

Contract Instructions (PDF)

Sample Contract (DOC)
(It is recommended that all contracts are reviewed and signed annually)

Sample Crime Statistics Report (XLS)

Related Links

Act 141 (There are three different references you can use for information on ACT 141. Pick the one you like best.):

http://www.scvan.org/article15section14.html

http://www.scvan.org/funds.html

http://www.scstatehouse.gov/CODE/t14c001.htm

State Treasurer's Office: http://www.treasurer.sc.gov/

County/City Court Convictions Surcharge and Assessment Revenue Reports: http://www.treasurer.sc.gov/divisions/courtfines/

Court Administration: http://www.judicial.state.sc.us/

SC Association of Counties: http://www.sccounties.org/

SC Police Chiefs Association: http://www.scpolicechiefs.org/

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Auditing Publications

Technical Assistance Form

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Contact SOVA
Auditing Section

Ethel Douglas Ford
Program Manager
Office: 803-734-1704
Fax: (803) 734-1708
eford@oepp.sc.gov

Richelle Copeland
Senior Auditor
Office: 803-734-4137
Fax: (803) 734-1708
rcopeland@oepp.sc.gov

Brenda Coker
Auditor
Office: (803) 734-1048
Fax: (803) 734-1708
bcoker@oepp.sc.gov

Dexter Boyd
Auditor
Office: (803) 734-0434
Fax: (803) 734-1708
dboyd@oepp.sc.gov

Office of the Governor
State Office of Victim Assistance
1205 Pendleton Street, Rm. 401
Columbia, SC 29201

State Office of Victim Assistance (SOVA)

South Carolina Governor's Office